Change Log


ADDED All new option to create ClassMat reports using your Class Builder allocations. You can now use TrackEd to build your classes, then create neat ClassMat reports for each class at the press of a button. This will be useful for review and for gathering teacher feedback about classes for next year. It also lets you build ClassMat reports before the timetable goes live in the new year
ADDED New setting option to display the ATAR estimate, from the 3rd party QISSS calculation, on the Senior Schooling tab of the student profile. This is OFF by default, but can now be turned on in the settings page if you want it displayed
UPDATED Task Assessment imports now support importing the ‘Final Result’ for applied and essential subjects from SMS. The imported data will be displayed on the Senior Schooling tab in the ‘cumulative’ column and in the Task Assessment profile under each subject grid
UPDATED 2 new user fields have been added to the ClassMat report, for each of the two sort orders that have been chosen. This allows you for instance to create a Quadrants ClassMat of results vs a diagnostic and show that diagnostic value as a user field under the photo on any data tile options. This will make the ClassMats even more configurable
UPDATED While adding the new ClassMat user fields we also made the sort option labelling better in the top right corner
UPDATED Improvements to the QCE Points calculations for when A-E values are entered in unit 1 & 2 outcome fields in place of S or U. Also updated cloud codes to match
FIXED Repaired Task Assessment FIA4 export for collecting year 11 formative assessment data

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ADDED New button on the “Social Interactions” list view, to add new interactions in the fastest possible way
UPDATED Changed the ‘year 6 futures’ import to add new students in a 2020.F6 cohort. This helps prevent them from being added to an existing year 6 cohort in P-12 schools
UPDATED Unit imports now save the previously imported values and can be compared on the ‘Subject List Utility’ report. This is useful for finding changes in moderation when importing new data from Student Management
FIXED Improved the creation of ClassMat reports on Windows to prevent flashing of the screen as classes are created
FIXED Minor fixes to ClassMat reports in Clockwise placements

Social Interactions List view and new ‘add’ button

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ADDED All new ClassMat “Quadrants” option. Allows you to choose any two things and TrackEd will arrange the class into 4 quadrants, picking the 4 extremes first and leaving 8 students in the middle of the chart. This ClassMat resembles a 2D scatter chart placemat over 2 axis with 4 quadrants. Example quadrant axis include, Result Vs NAPLAN, Result Vs Effort, GPA vs EPA, Attendance VS Effort and many more
ADDED New ClassMat option for ‘Results & NAPLAN’, useful for some new quadrant comparisons between results and NAPLAN data
ADDED New ‘Year 6 Futures’ import option. Still uses the regular ‘student summary’ import file but removes the need to change the year level to year 6 in the file. Found in the middle of the import options just under the core import
UPDATED Student Details import will no longer archive a futures year 6 cohort after import
UPDATED Improved navigation between classes on the ClassMat report 
UPDATED ‘Tracking Template x 2’ middle profile option now shows 3 rows for both portals
UPDATED Added Roll Class to class builder, class list report, social interactions option
UPDATED Removed Task Assessment csv option after SMS changed their export to xlsx. There is now only one SMS format for task assessment uploads
FIXED Repaired behaviour import to update the year of data being displayed in the report with the latest import year. Previously required a restart after importing a new year
FIXED Fix applied for display of Early Start report
FIXED Fixed an incorrect cohort size being displayed in class builder

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ADDED New 5 per page datawall option “Wellbeing, Neg Beh & Notes”
UPDATED Student Summary imports now store the DDA field. Visible in supplementary tab and will be added to more places soon
UPDATED Added LUI number as a user field for datawalls. Could use a photos only datawall with LUI for External Exam seating plans
UPDATED SET Plan Selection import now uses a new format to get data in quicker
UPDATED Improved contrast in ClassMat ‘latest & trend’ data option
UPDATED Various other ClassMat adjustments
FIXED Fixed multi-file import of SMS Unit Results
FIXED Repair for SET P subject selection process to avoid duplicates
FIXED VET Template Import fix for withdrawn subjects
FIXED Repair for archive setting with Student Details import
FIXED Correction for student departure date handling in absence list import

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UPDATED Added new excel based import and instructions for SMS Unit Results since the csv was from removed from the Student Portal recently. The old csv option is still available for those syncing markbook spreadsheets with that format

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IMPORTANT Updated the Student Summary import to add an extra column called “DDA” included in the OneSchool export format.  Updating to this version is required to import the new format successfully
ADDED All New ClassMat report, generating an A3 page per class based on the timetable with students around the outside of the page and space in the middle for teachers to make notes. The ClassMat can be run for any cohort, for any subjects, with 28 sort order options, an optional second sort option, 17 student data tile options, 6 notes area options, 6 assignable colours, and a user field. The report can be bundled by Class or StaffID and even emailed directly to staff with a compatible version of Outlook. We will soon release an alternative placement option called ‘quadrants’ to place students into 4 quadrant areas with two sort selections. We are very excited to release the ClassMat report and hope it supports class placemat planning discussions at the beginning of each semester. Video coming soon
ADDED Updated the ‘Student Details’ import to add new students and archive students who have left. This import can be used for weekly import tasks to update your cohorts without needing to import the student summary each time. As this is one file for your whole school it is much faster to import
UPDATED Included selectable notes boxes on 5 per page datawall, Wellbeing, Att & Neg Beh option
FIXED Fixed formatting issues on Early Start report on Windows
FIXED Fixed House search option in find menu
FIXED Other fixes and improvements

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ADDED Added a new ‘Subject Utilities Report’ which is useful for checking hidden subjects, manual QCE entries, unit entries, IA scores and correcting bad results imports. This will be a useful page for some support calls we take. Might also be a useful report for exporting a cross section of achievement data over time
ADDED Added a new ‘Subject JCE Report’ for schools that calculate JCE points based on specific achievement, behaviour and effort scores over a whole year. This is a massive report with a row per subject per student 
ADDED Added a senior schooling tab for year 11 students when the FIA1 to FIA4 task assessment imports are being entered. It works like the year 12 version though is specific to year 11 data
ADDED Added a new 5 per page datawall called “Wellbeing, Att & Neg Behaviour”
UPDATED The Tag Search window now has more space for when a school has hundreds of tags to choose from
UPDATED Added 2017 answer keys for Early Start imports letting you import a longer history for current year 3 students
UPDATED Improvements to survey layouts to fit in more lines
FIXED Fix for results search with ‘OR’ option selected that caused no results to be shown in certain cases
FIXED Fix applied to list view 13 that was showing some incorrect IA data in some cases
FIXED Fixed an issue when changing wellbeing settings to make those settings immediately applied
FIXED Fixed Duplicate VET search on the VET Competencies page
FIXED Added all sorts of knowledge-base articles for new features (still more to update)
FIXED More background housekeeping. It’s like cleaning the store room that nobody sees, but super helpful when we need to go find something

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Recent Update Videos

All new ICP levels search, report, profile views and datawall (P-12)…

Completely revised Advanced Find Panel (P-12)…

All new Assignable Colours for profiles, datawalls and ProgressTracker reports (P-12)…

All new Early Start import, profile sections and full page view (P-3)…

All New Microsoft Forms integration for student surveys (P-12)…

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ADDED ALL NEW ICP year levels by subject added to every existing results view option on the student profile and 2 page profile. ICP headers are hidden for students without ICPs. This has been an often requested feature and we are very pleased to get it into your hands with this release
ADDED ALL NEW ‘ICP Results’ search, returns any subjects that have an ICP level assigned from the latest results import. The old ICP search is still available based on the ICP field in the student summary file, but this new search will return the actual subjects that match rather than just students, and you can still return to a student list once the report loads. 
ADDED ALL NEW ‘Ach & ICP’ 5 per page datawall options, covering 4 year blocks from P-12. These show ICP levels along with achievement scores so you can monitor progress over time
ADDED New alternative views for the ’Survey’ profile for short answers, extended answers or surveys over time
ADDED All new survey profiles now available as a full second page in the 2 page profile view
UPDATED Enabled bulk emailing of survey profiles
UPDATED Revised survey import process to make it more intuitive
UPDATED Early Start import is now set to xlsx due to an incompatible xls format from OS
FIXED Fix for QCE Subject contributions for subjects hidden from unit views but not regular views
FIXED Added subject code of MAX to maths subject list
FIXED Adjustment to ‘add account’ process to prevent using reserved accounts
FIXED Fixed unit progress export headers to match what is required by SMS
FIXED All sorts of housekeeping to remove features no longer in use
FIXED Minor layout improvements

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ADDED New 9 and 15 per page datawall for Student Summary data with 2 selectable tracking template diagnostics called “St Summary & TT x2”
UPDATED SET Plan Selected import now accepts up to 12 columns of line data
UPDATED SET Plan Selected export now gives an option to export all recommendations instead of just selected subjects
UPDATED Added the school calendar dates through to 2025 used with the absence list import
UPDATED Improved the utility option called Task Assessment Repair to handle a wider range of import issues
FIXED Applied fixes to SET Plan Settings page to ensure prerequisites are always entered against a cohort
FIXED Applied another tweak to Student Summary import to try and fix multi-file imports
FIXED Applied rounding to the points field in the Unit Progress import
FIXED Applied fix for a filemaker v19 bug when loading datawalls
FIXED Minor layout fixes and improvements

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ADDED New ‘Literacy’ option for 15 and 9 per page datawalls. Includes 2 selectable tracking template fields that can be set with a default Tracking Template on the ‘settings > default view’ page, and the default field picked on the ‘Tracking Template Settings’ page
ADDED Added ‘House’ Sort option to ‘attendance dashboard’ report. Can now give percentage attendance for each house in your school
ADDED Added ID Search to the Advanced Find panel
UPDATED Optimised the Advanced Find to make it run faster
UPDATED Updated some individual search panels to match the advanced find panel
UPDATED Retired ‘datawall’ access level so it can’t be added to new accounts
UPDATED Retired ‘faces’ datawall from reports menu
FIXED Applied fixes for restricted and read only accounts with multiple search options
FIXED Applied fix for Microsoft Forms import when certain characters are used in headers and responses
FIXED Fixes for Datawall 15 per page, QCE & Units
FIXED Fixes for closing a Datawall when it is last window open to prevent accidental closing of TrackEd
FIXED Fixes for SET Plan recommendation process to improve reliability
FIXED Fix for when a preferred name is missing (subject details import) but the ‘use preferred names’ setting is on. Will now just revert to legal name
FIXED Fixed bug on latest results tab when hiding a subject for a whole cohort

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IMPORTANT This is a huge update with lots of new functionality, so please read the change log below to discover all the new fun stuff 🙂 The early start, subject selections and microsoft forms imports are released in beta until some schools try them out live, and there may be some follow up patch releases. We would love to hear from any early adopters!
ADDED Big redesign of the Advanced Find making it much more useful and accessible. The following new search options have been added
– Year Range (can set any year level range within searches)
– House
– CO
– Absences (range)
– Behaviour (range)
– YTD % Attendance (range)
– ATAR Eligible
– Missing core
ADDED Added buttons to launch an advanced find from the home page, profile page and list page with any display option showing, making it much easier to run common searches. The advanced find is a powerful tool as it includes some options not available elsewhere, allows multi-criteria searches, and allows you to stack multiple searches with the ‘constrain’ option. A new video overview is coming very soon
ADDED All new ‘Early Start’ import for Prep to year 2 literacy and numeracy results. These can be displayed on new Early Start profiles and as tab options on the regular profile
ADDED All new Microsoft Forms import. Allows you to import excel data from student surveys and display on the survey profile option in TrackEd. This feature replaces the Jotforms integration previously added, using a more commonly available survey platform. It is also free for EQ schools
ADDED Assignable Symbols have now been added to the ProgressTracker report with a separate setting option to hide. This means you can add coloured dots to any profile, datawall or ProgressTracker report universally
ADDED New ’Subject Selections’ import allowing you to import selections directly from OneSchool. Selections can be shown on the profile, and with the Set Plan recommendations process can highlight selections against recommendations
ADDED New ‘SET Plan Selected Subjects’ export allowing you to export selections with a column to show if they were recommended or not
UPDATED Two page profile now includes the new SET Plan view options. Used in conjunction with the second page ‘SET Plan Advice’ you can now create a two page document with a place for parent, student and staff signatures
UPDATED Results search panel, selected subjects option, now only lists subject codes for selected cohort and reporting period, making the list much smaller
UPDATED Results search can now be launched from the Advanced Find panel (and vice versa)
UPDATED Results search now allows you to set different cohorts for the current search without having to visit the home page first
UPDATED Results Search now allows for an exact number of subject matches instead of just a selected number of matches or more
UPDATED ProgressTracker list page now includes a column for House, allowing you to build ProgressTracker reports with House as a rank or sort option
UPDATED User fields on datawalls now have option for ‘House’, allowing it to be displayed on any datawall under the student photo
UPDATED Improved rounding for YTD attendance in datawall user fields to allow one decimal place
UPDATED Reformatted datawall user fields to allow more space for longer data (eg house names)
FIXED Repaired an issue with the Task Assessment Template export with the ‘All’ option selected
FIXED Repaired an issue with the Task Assessment imports for “DNA” Results
FIXED Repaired user field option ‘ATAR’
FIXED Repairs for VET Template import
FIXED Repaired issue with some subject codes for numeracy tick
FIXED Repaired issue with behaviour incidents report that prevented student names from showing
FIXED Some layout improvements for searches and report selection when using a small monitor

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ADDED Added Assignable Symbols to all datawall types. You can now set up to 6 coloured dots have them conditionally appear on all profile and datawall photos
ADDED Added the ability to save multiple setups for assignable symbols and recall saved settings as required. This may be useful if you have multiple types of tags for different roles. You could set up colours for At risk, learning support, behaviour and attendance management separately (colour key coming soon for datawalls)
UPDATED Assignable Symbols now include options for ATSI and ATAR Eligible
UPDATED ATAR Eligible now available as a User field on most datawalls
UPDATED SET Plan Settings now allows you to delete subject offerings individually or completely
UPDATED Reformatted colours in SET Plan, ‘Doesn’t meet recommendations’ to be more mellow
UPDATED Task Assessment export now has an ‘all’ subjects option
UPDATED Two Page Profile now allows for bulk emailing. Updated formatting in other profiles too
UPDATED Class Builder now allows you to mouse over social interactions and see all negative and positive relationships across the cohort and not just the class. This allows you to help match up friendship groups
FIXED Fixed an issue with updating the Senior Schooling tab when using the TrackEd Template import format 
FIXED Fixed an issue when importing ‘DNA’ Task Assessment results. Keen to hear if it works now 🙂
FIXED Fixed VET estimates where a decimal place was calculated. They are now rounded down to a whole number
FIXED Various small layout improvements and fixes
FIXED Improved performance of some operations involving the student profile page

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UPDATED SET Plan prerequisites now allow up to 4 OR rules and any number of AND rules. Enter AND rules as new lines on the setup page, and OR rules within each line
FIXED SET Plan now properly handles a minimum N result
FIXED QISSS export will now omit orphaned results

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ADDED All new assignable colours added to the profile and 5 per page datawalls. This allows you to configure up to 6 coloured circles if a specific tag is present or if a Y is present for ATSI, AIMS, OOHC, CO or EALD. The settings can be set independently for year ranges of P-2, 3-6, 7-9 or 10-12. As you can set specific tags as colours then can be used for virtually anything, including risk categories or specific monitoring groups
ADDED Coming Soon: The assignable colours will be added to all remaining datawalls and the settings area will allow for saved templates, allowing to quickly swap colour sets out for different purposes
UPDATED SET Plan settings area now allows an OR rule as well as the existing AND rules for a single subject. This allows you to set rules for standard or extension subjects and either will meet the requirements
UPDATED SET Plan settings area now allows you to manually add subjects that are not currently offered, but will be next year
UPDATED A-E Summary report can now be sorted by ATSI, AIMS and EALD with class breakdowns separated for each group
UPDATED ATAR Eligible columns on list view 11 are now all sortable and changed colour formatting. May be useful for sorting students to check accuracy
FIXED PDF Bundling by timetable now includes the StaffID at the start of the file name to make it easier to distribute bundles to staff
FIXED Fixed QISSS export when using the ‘Cumulative IA’ option
FIXED Fixed 3 week average on 15 student per page datawall, attendance and wellbeing option in columns 2 and 5
FIXED Applied fixes for results searches with non standard achievement codes
FIXED Various minor interface improvements

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Senior Schooling Overview: June 2020

An overview of all our recent senior schooling additions and changes
Video Timeline

1. Getting the data in      1:12
Unit Outcomes - 3 methods 1:57
VET Competencies and VET Template 4:05
Task Assessment - IA Results 7:29
2. Find options 9:48
Failing QCE
Unit Progress
IA Cumulative Percent
ATAR Eligible
3. Profile/report options 16:59
Senior Schooling Profile
Task Assessment Profile
Task Assessment tab slice
List view 11
List view 13
ATAR Eligible - beta

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ADDED ALL NEW – ATAR Eligible search released as a beta feature. Based on 5 General, 4 General + 1 Cert 3/4 or 4 General + 1 Applied. Must have a literacy pass or also flagged as ineligible
ADDED New ATAR Eligible course counts shown on list view 11 and 5 per page ‘results, units, VET & QCE’ datawall. The datawall is the best place to check accuracy of the search. This is a beta feature until tested more thoroughly and is the basis of a new ATAR Eligible search (also in beta). Please do send any feedback to our team
UPDATED Cumulative % find report can now be sorted by subject and cumulative percent for subject awards
UPDATED SET PLAN selected subjects list now shows up to 10 subjects
FIXED Fixed import guide link for new Subject Details import
FIXED Repaired issue with Results search for OR searches looking for minimum subject counts greater than 1

New ATAR Eligibility data (beta release) 5 per page datawall > ‘Results, Units, VET & QCE’

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ADDED All new Set Plan functionality providing personalised subject recommendation lists based on recent results and school based minimum grade recommendations
ADDED New ‘Subject Details’ import to add year 11 subject offerings for SET Plan process
ADDED New ‘SET Plan’ settings area to set prerequisites for year 11 subject codes based on year 8-10 results (based on most recent result for any cohort)
ADDED New profile options for a subject list that ‘Meets recommendations’ and ‘Doesn’t meet recommendations’ for each student, colour coded by type
ADDED Ability to select subjects, make notes and list only selected subjects with their notes. Generic notes can be added and the profile emailed home
ADDED New ‘sparkline’ feature showing secondary trends in Achievement, effort and behaviour over time. This is off by default but can be enabled on the settings page
UPDATED QISSS export now supports options to output the cumulative IA percentage for year 12s or the imported raw result for year 11s. Also added the option to export and import either the UUID or an EQID
UPDATED The students House is now shown on the profile with a setting option to hide it. House is also included in the class builder
UPDATED Beta release of the Jotform Survey tool has been placed on hold as it has been blocked for student access while at school. We are working on other solutions for a future release. The feature will remain available with that known limitation
FIXED Fixed issue with ProgressTracker report listing all students in the cohort for each subject choice
FIXED Fixed bug introduced in v3.366 that hid some subjects on list view 11 and 13
FIXED Datawall buttons on profiles and lists now hidden when printing and saving PDFs
FIXED Increased size of subject selection area for A-E results summary report
FIXED Fixed Quadrant Coaching labels in settings area

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ADDED New list view 14 called “House, Info & Term % Att”
UPDATED List views 11 & 13 now hide subjects if they are hidden on the profile page for unit based subjects
FIXED Repaired PDF bundling for 5 per page datawalls
FIXED Fixed colour coding on 15 per page datawall, latest results 2, column 4, behaviour
FIXED Small repair to SMP Unit Results import to avoid an error message when no matching subject code found

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ADDED New profile option called ‘Results A-E Vs Cohort’. Shows up to 9 subjects with horizontal bar charts of the cohort A-E breakdown, with the current students result highlighted. This is an effective and compact view showing a students position within the cohort
UPDATED 5 per page datawalls with VET data now all show estimated and awarded values with a toggle for the totals
UPDATED Bubble chart now allows you to scale by half or by one quarter. This is useful when charting large cohorts
UPDATED Bubble chart for senior schooling data now shows a colour A-E key if percentage cutoffs have been entered on the settings page
UPDATED Profile ‘Results 11-12’ now includes the GPA line with hide option
UPDATED Quadrant coaching notes boxes now fit 3 lines of data in the top and bottom quadrants
FIXED Added potential fix for student summary multi file import and improved error logging
FIXED Improved sorting behaviour for multi-file imports on import page

New profile option ‘Results A-E Vs Cohort’

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