Change Log

v3.442

ADDED Added a new tag search with date ranges has been added to the tags section on the profile page. This lets you search for old or new tags as needed. The report will allow you to remove old tags that are no longer required. We will add the date range options to the regular tag search on the find panel soon
UPDATED Exam seating plan PDFs now show the subject on the printed report
UPDATED Exam seating plan now also allows you to add extra students by ID (eg year 11 students sitting an external exam with year 12s, or pasting a list of IDs attending the exam rather than picking a subject)
UPDATED When saving PDF bundles of ProgressTracker report the file name now includes the cohort name as well
UPDATED Updated the PDF script for saving certificates to be labeled last name then first name
FIXED Fix applied for the new import page Dynamic Student List for differences in the header between schools
FIXED Fixed the smartwall sort order in the right hand list
FIXED Fixed the link for the subject results import in OneSchool
FIXED Moved the certificate signature box slightly to stop it covering the line
FIXED Fixed the selection mode on the new Cumulative GPA list page
FIXED Fixed a display issue with the simple attendance option on the profile that caused text to overlap

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v3.441

IMPORTANT Mapped new VET Competencies import format after a recent change from student management. An update is required to import this new format
ADDED ProgressTracker report on the reports menu now supports selecting multiple subjects at a time. A loop script will save progressTracker reports for each subject or each subject and class as selected
ADDED New datawall option ’St Summary 2 & TT x2’ which is a variation of another 9 and 15 per page datawall
UPDATED SMS Unit Results export now uses the timetable rather than latest results and will include all students in that class
UPDATED Updated the exam seating plan with options to sort horizontally or vertically
UPDATED Enabled the email tab on the Absences alternative profile
UPDATED Progress check pages now let you type directly into the user configurable text box near the top
UPDATED Removed the abs and behaviour totals from the new sharepoint QR datawalls
UPDATED Updated formatting for the second page display options on the two page profile
FIXED Repaired the sort order for the exam seating plan, where some students would appear in a random order
FIXED Fixed the drop down list for manual VET entries
FIXED Repair to the week range showing on the attendance check alternative profile
FIXED Repair for long names on the attendance check alternative profiles
FIXED Fixed PDF bundle process for datawalls with a tracking template selection

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v3.439

ADDED New ‘Exam Seating Plan’ report. This allows you to pick a cohort and subject, paste in IDs for any exclusions, and pick how many students will be seated in each row. It then draws a starting plan in alphabetical order showing names, photos, an ID and a seating position. This may be useful for external exams, and for NAPLAN
UPDATED Included the 2021 State and National averages for NAPLAN strands. Importing the NAPLAN summary will now include the relative comparison data on the profiles
UPDATED Added option to the absence list and 2nd page of attendance check absence list to toggle to show only unexplained absences
FIXED Fix applied for new cumulative IA scores that show on the new Cumulative GPA list page
FIXED Improved the Task Assessment views for EA results so that only the total shows and not a blank criteria score
FIXED When importing results using the new import page the correct import order is now automatically applied
FIXED Improved automatic update system. We will soon release improvements to the old update system for those not yet using the automatic updates on server
FIXED Fixed header matching for the Dynamic Student List import using the new import system

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v3.438

ADDED Added an import log option to the settings page for imports completed with the new import system
UPDATED Small improvements to the new sharepoint workflow
UPDATED Settings page GPA exclusion list will now apply changes to current students only to speed up the processing
FIXED Repaired ProgressTracker reports when displaying lower primary results
FIXED Fix applied to Senior Schooling cumulative calculations for empty results
FIXED Repair to QISSS export

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v3.437

ADDED *Beta Release* Added the ability to save profiles into a folder structure directly in a mapped Sharepoint drive. This is a beta release of the new functionality designed for testing purposes only at this stage. More information and instructions will be released soon
ADDED *Beta Release* Added new list view for copying randomised sharepoint URL paths back to TrackEd for each student. Generates a QR code to that location. This manual step enables us to link to sharepoint without the use of an API link
ADDED *Beta Release* Added new datawalls to display Sharepoint QR codes for each student. This enables you to print a static datawall that will not need to change, and scan student codes to access up to date datasets
FIXED QISSS Calculation import (from the 3rd party ATAR calculator) now supports leading zeros in LUI Ids
FIXED Minor formatting fixes for the new attendance targets section of the attendance check page

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v3.436

ADDED Added a new ‘week range’ profile option to the attendance check profile to set any week range for the students progress against school attendance goals (green, yellow and red). This lets you customise the period of time you want to report rather than year to date or term
ADDED Added a new ‘attendance target’ to attendance check profile. This lets you set a ‘differential’ to increase the students current attendance up to a ‘maximum’ above which the goal is to maintain their current level (Eg set goal at attendance +10% up to 95%). The attendance goal can be optionally shown on the attendance check profile with your settings applied. The goal can also be saved to the engagement list page and stored there so you can see if later they met that goal
ADDED Included an option to insert an image at the top of the attendance check page. This can be used with a graphic specific to the attendance program used at your school
UPDATED On the ClassMat reports, the assignable colour key is now always visible at the bottom right corner along with the Staff and Class IDs
UPDATED The Smartwall introduction slides can now be accessed at any time from the SmartWall section in TrackEd
FIXED Repaired the year level filter on the subject utility report with some year levels
FIXED Repaired the user field on Classmat reports to display properly when set to tracking template data

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v3.435

ADDED All new ‘Cumulative GPA’ list view. This report shows a cumulative GPA for every year from Prep to year 12 combining the GPA from each semester. There are also columns for year 7-12 combining the GPA from every term. Finally for year 11 – 12 there is a cumulative IA % score combining the IA scores across all subject areas. Each column can be sorted and the data exported to excel.  This new list view will be very useful in helping to determine academic leaders for awards, effectively being a one click report for that purpose
ADDED New ‘Subject List Utility’ report option to show all terms from years 7-12. Useful to show all result data for all subjects through high school, all exportable to excel 
UPDATED Added a ‘constrain’ button to the subject list utility to select specific subject codes once the report has loaded
UPDATED Turned off access to ClassMat and Smartwall for restricted and read only accounts
FIXED Fix applied for IA scores of zero. These were previously ignored as a null value, but will now be included in the Cumulative IA %
FIXED Fix applied to results search, when using a historical reporting period and no matches were found
FIXED Fixes applied to new ‘alternative finds’ panel. This panel shows finds not included in the standard find panel that were previously only visible on the profile page pink find menu

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v3.434

ADDED Added new option for the ClassMat to drop any image in the middle of the report. This allows you to add your own custom graphics, logos, flow charts or table grids to ClassMat reports. Any image can be used however for maximum print quality we recommend at least 2770 pixels wide and 1814 pixels high to fill the space. Once the ClassMat loads choose the layout option ‘image overlay’ then drop your image file on
ADDED New alternative profile to list ‘contacts’ for each student. You can toggle between contacts, behaviours and absences for a complete overview
UPDATED When using the bulk email tool, the first name merge field will now use the preferred name if that is what is set on the settings page
UPDATED Updated colour code rules and EPA, and BPA calculations for effort and behaviour scores to support Prep – 2 codes
FIXED Applied a fix for the Selected Subjects import that would over-ride the not recommended setting

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v3.433

ADDED All new find panel redesign with over 50 new search options and a more intuitive interface for common searches. As the find panel is embedded throughout TrackEd on the home page, profile page, list page, class builder, datawalls, and all new Smartwall, this allows for much more granular searches for groups of students within your school. We can’t wait to get this into your hands and see what you do with it. A video will be released soon with an overview of new changes
ADDED Added new imports for Coaching Notes, Results Primary, Results Secondary, Results Template, Tracking Templates and the Dynamic Student list, all using the new import system (beta). These additional 6 imports now provide the most common imports in the new system
ADDED Added a new settings > utilities option to clear an interrupted import using the new import system
UPDATED Attendance check profile now supports YTD or YTD + Approved attendance percentages based on the settings page default
UPDATED Added attendance coach to the ‘notes list’ page
UPDATED Changed timetable import to clear subject changes when there are no results, unit progress or IA task scores added
UPDATED Changed the support email address to support@trackedapp.com.au with a banner on the home page and the support button linking to the new address
UPDATED Added colour coding for Prep results (AP, MC, WW, etc). These only update after a fresh results import
FIXED Fixed find panel searches to sort by student names on completion
FIXED Fix applied to find panel constrain option when using multiple tags
FIXED Fix applied for formatting on the 15 per page ‘units and QCE’ option
FIXED Fix applied for tracking template numbering when adding a new template
FIXED Fix applied for scaling on 380 student Smartwall when saving to PDF
FIXED Various fixes and improvements to new import system
FIXED Fix for extra empty boxes showing for some Classmats
FIXED Fix for tracking template option on the Classmat

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v3.430

FIXED Fix in ClassMat selection options when using tracking template data as a sort criteria
FIXED Fix in the QISSS export format for the subject type of applied subjects
FIXED Repair for NCCD template export labels
UPDATED Many other new features in development, but hidden for now. Our next update will be in a couple of weeks

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v3.427

IMPORTANT Revised the update process for the new import system to more reliably transfer import settings. We are hoping this resolves the issue some had with a missing ‘drop here’ box on the new import page. Please let us know. 
ADDED All new Smartwall, an interactive datawall for any found set, in any placement pattern with live data. For more information please watch our introduction video linked below
ADDED New ‘senior only’ option available on the ’Subject List Utility’ report, that hides columns prior to year 11. PDF options for Portrait and Landscape A4
UPDATED Added the new SET P colour settings to more places on the profile
UPDATED QISSS export now has an option to use the LUI as the ID
FIXED Fix for NCCD Report labels

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v3.424

IMPORTANT While we have done lots of work on the new Smartwall feature, as demoed at the recent QSPA conference, it is not quite ready for release. We expect to post a new version in about a weeks time with the Smartwall located in the reports menu of the profile page. A video will be released soon after with instructions for use. Thanks for all the positive feedback and we are eager to get this new feature into your hands soon
UPDATED Settings options for alternate colour codes for SET Plan recommendations, found on the colour code section of the settings page
FIXED Fix applied for new import method, where drop here boxes were missing for some users
FIXED Fix applied for task assessment export and import to help support applied and essential subjects. Keen for feedback on this one
FIXED Fix applied for task assessment manual entries to allow an over-ride of an imported DNA result
FIXED Fix applied for ‘email all timetable teachers’ button to use semi colons on windows instead of commas
FIXED Fix applied to allow the email button to work for some new alternate profiles
FIXED Fix for Literacy and Numeracy ticks for subject codes of MHL, MZS, MZZ, ENS & ENH

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v3.421

ADDED All new import system has been enabled as a beta release. It has been a long time cooking and we have tested it as thoroughly as we can. To use the new import system ensure you have Filemaker 19 running and click the new yellow button on the import page. Only the ‘frequent’ imports are enabled with this method for now, with more imports to be added soon. The very first time you use it, there may be a security setting to accept on the import screen for some users. All data stays within your PC and school server if you are using one. For any schools that make use of this feature we would love to hear your feedback
FIXED Added fixes for the QCE Core contribution sum from subjects
FIXED Fixed ‘add row’ button on the Tracking Template manual entry page (found in the extras tab of the profile)
FIXED Fix applied for coloured highlighting of some homework scores
FIXED Fix applied to timetable import to prevent some subjects being removed before they have results entered

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v3.419

ADDED New feature to quickly add new students from other schools, private schools or from other states. Using a plus button from the home page you can enter a student ID then fill in a latest result for each subject. For year 11 and 12 students you can also add unit outcomes and IA Task scores. Using the timetable and student summary imports subjects are pre-filled, and new ones can be added easily. this feature only works once for each new student and will not work for students with existing results already imported
ADDED Added new alternative profile option called ‘absences’, showing a full list of absences for any student with a selectable year and week range
ADDED Added new two page option to the attendance check profile showing the new absence list as a second page
ADDED Added new ‘Notes’ list view allowing you to view, edit and export all notes fields from one list view
ADDED Added ‘ID search’ options for LUI, USI and MIS to the existing ID search on the find panel
ADDED Added the ability to manually override task assessment IA totals on the subject list utility report. This allows corrections or manual entries for new students to be completed quickly in a neat list view. Also added a search for IA manual entries on the way into the report
ADDED Added manual entry for new VET lines to the “VET & QCE: Est & awarded” tab on the profile. This green “+” button allows you to add new VET rows without a VET Template import. Along with the new yellow edit button and new red delete button, you can now manage external VET all from within TrackEd
ADDED Added new option for a customised search called ‘omit preset roll classes’. To use this add a list of roll classes to the new setting option. For any found set, or from various reports you can click the ‘omit preset roll classes’ option to remove those roll classes for the found students. This is useful for schools with externally enrolled students to quickly filter for just internally enrolled students
ADDED Added new ‘events’ import and alternative profile. This will complement a soon to be released barcode scanning tool, allowing you to scan students into events and import those to TrackEd
ADDED Added the ‘simple attendance’ option to the bottom part of the profile
UPDATED Subject list utility now has filter options for senior subjects and manual IA entries to filter down subject lists when loading the report. Also added various subheadings depending on the sort order selected
UPDATED Task Progress tab on the profile page has been significantly optimised to render at least 4 times faster
UPDATED ‘Settings > Utilities > Task Assessment’ cleanup now supports more granular control to clear just certain subjects or tasks for specific cohorts
UPDATED Attendance check profile now includes an option to show the number of days absent as well as the percentage attendance
UPDATED Removed the QCAA ID from various places and made LUI the default for senior
UPDATED During a photos import, TrackEd will check for a valid TrackEd_Photos database before the import and give a helpful message if not found
UPDATED The coaching notes import will now only add the ‘coach’ and ‘date’ for notes and internal notes columns. Other columns will just insert the new note and push other notes down
FIXED Coaching notes export now includes students in current found set, which was removed in a recent version
FIXED Student summary imports now allow dashes in roll class names (were previously removed)
FIXED Student details imports now handle prep cohort naming in the same way as student summary imports
FIXED Fixed timetable import so that dropped subjects with a unit outcome will not be cleared
FIXED QCE Calculations are updated for extension subjects so they only contribute 2 points maximum
FIXED Repaired issue with the NCCD Template export that was preventing some customised headers from being exported
IMPORTANT We are still putting the finishing touches on our all new import system. This is a huge 12 month project that we have been working on in the background, that will make your imports much faster and easier to manage. We hope to announce the first stage of this new functionality soon and remind schools that it is will require version 19 of filemaker to work. We are also hard at work on an all new ‘interactive datawall’ concept for live datawall displays. Please stay tuned for these massive new features coming soon. As always we would love to hear from you

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v3.414

ADDED EQ ID is now a user field option for datawalls, ProgressTrackers and ClassMats. Useful for generating NAPLAN seating plans with a TrackEd datawall. 
ADDED Added ability to edit VET qualifications directly on the profile using the yellow edit button. Just on the ‘VET & QCE: Est & Awarded’ tab for now, but we will copy it elsewhere once we get feedback
ADDED Added ‘mon’ button to Senior Schooling tab, allowing you to set monitor flags for units 1, 2, 3&4. These show an orange indicator when set and are searchable with the Unit Progress search
ADDED Added monitor flags for units 1, 2 and 3-4 on the units 1-2 tab, Unit Progress Search, IA Cumulative % Search and subject list utility
UPDATED ‘Settings > Utilities > Task Assessment Cleanup’ button is hidden while we work on making it more functional
FIXED Fixed an issue for those using automatic updates where the find menu buttons were hidden

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v3.413

UPDATED Subject list utility now has extra sort options to sort by roll class or classIDs with page breaks for each class. There is also a new ‘senior subject’ button to mark a year 10 subject as year 11 so it appears in the senior schooling sections of TrackEd (ie useful for short courses etc completed in year 10)
UPDATED A subject code of SCN has been added as sufficient for a numeracy tick if also added to the ATAR subjects list in the settings page
UPDATED Reworked the new QR Codes feature so that you can have multiple different QR codes and notes in the different sections of the profile

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v3.412

IMPORTANT This is a huge release based on lots of great feedback at our recent workshops. Thank you all so much for helping to improve TrackEd for all schools. Please read below to see all that we have included in this new version

ADDED New QR Code functionality to add a generic link to student profiles. This enables you to provide links to supporting materials provided by the school, so students or parents can scan the code to access the information. The QR can support any link, so this could also be used to distribute survey links via QR code as well. There is a space to the left of the QR code to add generic notes to explain the supporting materials. The QR can be displayed in any section of the profile using the ‘Temporary Note & QR’ display options 
ADDED New ‘Favourite Reports’ menu on the profile page. This is a school managed list of all your favourite reports for each year level range, to make report selection faster and more intuitive
ADDED New ‘Results Template’ export and import options. This allows you to export a basic excel file, based on the timetable, to enter subject results and import back into TrackEd for when the results are not exportable from OneSchool
ADDED Added new buttons to ‘email all timetable teachers’ with the currently viewed profile for the current student. The email will open in Outlook with the teacher emails filled in based on the timetable and the profile attached. The new buttons are available on all profiles pages, so useful when you have specific questions for teachers about a student and want to attach some data
ADDED Added new profile option ‘Senior Schooling Percentages’ showing task percentage scores rather than points
ADDED Added new profile option ‘Task Progress’ showing bar charts of criteria scores
ADDED Added new 5 per page datawall ‘EMS Trends & Tracking’ with 3 semesters of ENG, MAT, SCI results, GPA, BPA and EPA trends and two selectable tracking templates for diagnostics
ADDED Added new 5 per page datawall ‘Results, Units and QCE’. Used with the 3 per page ‘VET’ option (below) this is the datawall with the most space for senior school tracking
ADDED Added new 3 per page notes option of ‘VET’ to display VET data under any other 5 per page datawall type. We recommend its used with the new Results, Units and QCE option
ADDED New option in the simple list view, ‘selection options’ button, allowing you to paste in a list of IDs and have those students highlight in the list. Also improved the selection options button to turn green when selections have been applied to make it easier to find
ADDED Added an ‘MIS’ search option to the ID search. You can now paste in a list of student emails and return those students in TrackEd
ADDED Added new selectable ‘user field’ options for ‘total behaviours’ and the ‘ATAR estimate’ for use on Datawalls, ProgressTrackers and ClassMats
ADDED Added orange dots next to unit results on the senior schooling tabs for when a monitor flag has been set for that unit
UPDATED Student Summary import will now always add the last 3 semesters of ENG, MAT and SCI results to the results table if there are no results already present and the student is in year 1-9. The check box option on the import page has been removed
UPDATED Timetable imports will now always update the subject list on the profile and reorder the subjects with the current ones at the top. The check box option has been removed
UPDATED VET Competencies alternative profile now has a functional VET and QCE section for entering live changes while reviewing for duplication
UPDATED List view 11 and 12 now allows direct entry of ‘other’ QCE points allowing for negative values to be entered for duplication
UPDATED List view 11 and 12 now includes an estimated and awarded points toggle
UPDATED Coaching notes import will now insert all notes fields at the top and push older notes down. This works across all the notes fields in the template file so you will never overwrite the data in TrackEd
UPDATED Formatting changes for the home page and profile landing page to make them more intuitive
UPDATED Improvements to simple list view for better tag handling, including options to remove tags, and click a tag to search for it. also flags at either side of the notes button to show students with a note or internal note
UPDATED Student Summary import page now only shows one file box, so it reverts to a single file import for now. The new import system will allow you to queue multiple files once it is released soon
UPDATED Absence List import now has a setting for how many weeks to replace, defaulting to 5. This can be changed on the settings page still with a minimum of 5 weeks
UPDATED Added student name to right edge of engagement list view
UPDATED Tidied up the lists for assignable colour field selection on the settings page to group them from where the data is from
UPDATED Added a cancel option when saving a PDF of a list view
UPDATED Sending a quick email will now also add an email log entry like the bulk email does
UPDATED On the attendance list view, the suspensions column is now hidden when printing
UPDATED IDs list view now contains the student MIS and has the QCAA removed
FIXED Fix applied for primary schools running a ClassMat report with no timetable imported. The system will now create the timetable data needed for a ClassMat based on just the student Roll Classes 
FIXED Fix applied to the ATAR eligible search for year 11 students before any results are imported. It will now ignore the literacy flag until results are imported
FIXED Fixed an issue when sending emails to teachers in the email tab of the profile
FIXED Corrections to Absence List in some circumstances
FIXED Hid ClassMat ‘configurations options’ button on all but the first page of the report setup

New QR Codes on profiles
New Senior Schooling Percentages profile option
New Task Progress profile option
New 3 per page datawall with more space for Senior Schooling
New 5 per page datawall ‘EMS, Trends & Tracking’ for Primary and Junior Secondary. The two tracking templates are selectable so you can pick any two diagnostics

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v3.409

ADDED QISSS Calculation import now also accepts LUI as the student ID
ADDED Recent QISSS changes on student profile now added to 2 page profile
ADDED ClassMat report now has a link to download examples
UPDATED Clicking a student on the progressTracker report opens the student profile bypassing the landing page
UPDATED Timetable import will now always update subject lists, rather than being an option
UPDATED On update the assignable colours will be set to off for the student profile. You can turn it on in the settings page
FIXED Fix for hidden subjects that were manually unhidden in subject list utility
FIXED Fix for menu bar hiding on some windows clients
FIXED Repair to Student Details import when rolling over cohorts for a new year

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v3.407

ADDED Added the ATAR estimate to list views 11 and 12 from the QISSS import. Schools using the QISSS import can now sort students by ATAR estimate using these views
ADDED Added a QISSS glossary to explain the terms used on the QISSS view on the profile
ADDED Added a new “N” column to the standard list view. This provides a count of N results for each student. As with all list views the column can be sorted and the data can be exported to excel
ADDED Added a new datawall user field for USI. You can now display the USI on any datawall under the student photo
ADDED Added a year level filter to the ‘subject list utility’ report. This lets you limit the subject lists to only those with results from a selected year level
ADDED Added a “Go” button to the simple list to go directly to the selected students profile
UPDATED Added a blue highlight to the selected student on the simple list view to help you keep your place when working through a list of students
UPDATED Student Summary import will now add ENG, MAT and SCI results to any student with no results already imported. To apply this you will need to check the ‘add results’ checkbox on the import page
UPDATED Updated QISSS Display on the profile and changed disclaimer text for QTAC
UPDATED Link to join the TrackEd mailing list added to the home page. If you are a TrackEd user and you do not already get our newsletters please sign up now
FIXED Repaired ‘select all’ button for subjects list on ClassMat setup
FIXED Repaired ‘year level’ selector for PAT searches on the find panel
FIXED Repaired an issue with the navigation scripts for list view 12 and 13
FIXED Applied rounding to ClassMat user fields when displayed as a sort value to display recurring numbers better

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v3.405

ADDED Linked the results search report to the subject list utility report with a button labelled ‘show subject history’. Can now run a results search, then show a history of results for matching subjects. This maybe helpful in locating long term trends for students currently at risk
ADDED Added a new ClassMat layout option (controlling the centre section of the report) called ‘Quadrant grid’, with 4 quadrants, each divided into 4 columns and 10 rows. This may be useful for listing student names under headings
UPDATED Removed academic year selector from student summary import. We now assume you are importing the current years data
FIXED Fixed issue with name search on the profile landing page where it would not allow a blank search
FIXED Fixed issue with second selector on the ClassMat ‘literacy’ data option
FIXED Fixed issue with a classmat colour key appearing when it shouldn’t

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v3.404

IMPORTANT This is a required update as the Student Summary file format has changed over the holidays. This update is required as it includes the new PTEP field. If you can’t update right away then please remove that column from the import file before importing the Student Summary
FIXED Fix applied to print visibility for when saving PDFs with new 3 per page datawalls
FIXED Fix applied for ‘bundle’ option in new 3 per page datawalls
FIXED Fix applied to page setup for 5 per page datawalls to fit all 5 rows instead of 4
FIXED Fix to new landing page when selecting a datawall and changing the type field
FIXED Formatting fixes to new ‘Extras’ tab on windows

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